We recommend testing all mail flow rules prior to setting them to Enforce. When you create the mail flow rule, you have the option to start using it immediately ( Enforce), or to test it first and logging the results. This ensures that the disclaimer is only added to the original message. To avoid multiple disclaimers being added in an email conversation, add an exception that looks for unique text in your disclaimer. By default, mail flow rules are applied to incoming and outgoing messages. If you want the information to be added only to outgoing messages, you need to add a corresponding condition (for example, recipients located outside the organization). For more information, see Create and add an email signature in Outlook on the web. Users can apply signatures to their own outgoing messages in Outlook or Outlook on the web (formerly known as Outlook Web App). To do this, you create a mail flow rule (also known as a transport rule) that adds the required information to messages. Post questions, follow discussions and share your knowledge in the Community.Ĭreate, reply to, or forward email messages in Outlook.In Exchange Online organizations or standalone Exchange Online Protection (EOP) organizations without Exchange Online mailboxes, you can add an HTML or plain text legal disclaimer, disclosure statement, signature, or other information to the top or bottom of email messages that enter or leave your organization. To get help and troubleshoot other Microsoft products and services, enter your problem here. If you can't sign in, click here.įor other help with your Microsoft account and subscriptions, visit Account & Billing Help. To contact us in, you'll need to sign in. If the self-help doesn't solve your problem, scroll down to Still need help? and select Yes. To get support in, click here or select Help on the menu bar and enter your query. Your email signature will now appear on new messages, or on your replies, or on both depending on your selection.įor more ways to customize your email messages, see Customize actions on your messages in. If you prefer both options, select both the check boxes.Ĭhoose Save when done. If you want to add your signature to the messages you forward or reply to, select Automatically include my signature on messages I forward or reply to.
If you want to include your signature in new messages only, select the check box next to Automatically include my signature on new messages I compose.
You can change the font, size, color, and the appearance of your signature from the options available in the ribbon on top of the text box. In the text box, type your email signature.
Create an email signature that appears at the end of your email messages.Īt the top of the page, select Settings > View all Outlook settings.
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